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GTC Invoicing System Professional Edition |
| GTC Invoicing System is perfect for SMEs to manage transactions of Sales & Purchases, Accounts Receivable & Accounts Payable, and inventory. Easily generate analysis reports and save reports to Excel. |
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Catalog : PDF File |
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Functions: |
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SALES CONTROL |
| Sales Invoice Entry and Sales Return Entry : user-friendly data entry interface |
| support multi-currency: invoice currency can be different from default currency and exchange rate can be edited daily as per spot rate |
| invoice item support service item or remark item |
| support multi-stock selection |
| stock sales costing methods including average cost, standard cost and last purchase price, can be determined by user. The authorized user can modify the cost price for each transaction |
| 3 level accumulated discounts |
| last price for each customer to all stocks will be recorded and be automatically used in next transaction |
| user can press F7 to call Last Price File and to select one/multiple record(s) from the File. The selected records will be posted to the current transaction automatically |
| link with account receivable automatically to generate transaction Journals |
| warning signal to user when over credit limit or on hand quantity less than safety quantity |
| remark field supports large detail information |
| display format of stock unit price and stock quantity can be pre-set |
| invoice content can copy from the existing invoice, quotation and sales order (GTC Quotation and Ordering System) |
| partial shipment status can be managed if the sales invoice is copied from a sales order (GTC Quotation and Ordering System) |
| support detail information input: salesman, payment terms, payment methods, ship via, order number, currency, exchange rate, freight charge and other charge, etc |
| user can search customer, vendor or stock easily by code, name or even telephone number |
| pre-set 3 types of invoice format which can be modified by user |
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PURCHASES CONTROL |
| Vendor Invoice Entry and Purchase Return Entry : user-friendly data entry interface |
| support multi-currency: invoice currency can be different from default currency and exchange rate can be edited daily as per spot rate |
| invoice item support service item or remark item |
| support multi-stock selection |
| 3 level accumulated discounts |
| last price for each vendor to all stocks will be recorded and be automatically used in next transaction |
| user can press F7 to call Last Price File and to select one/multiple record(s) from the File. The selected records will be posted to the current transaction automatically |
| link with account payable automatically to generate transaction Journals |
| remark field supports large detail information |
| display format of stock unit price and stock quantity can be pre-set |
| invoice content can copy from the existing invoice and purchase order (GTC Quotation and Ordering System) |
| partial shipment status can be managed if the vendor invoice is copied from a purchase order (GTC Quotation and Ordering System) |
| support detail information input: salesman, payment terms, payment methods, ship via, order number, currency, exchange rate, freight charge and other charge, etc |
| user can search customer, vendor or stock easily by code, name or even telephone number |
| pre-set 3 types of invoice format which can be modified by user |
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ACCOUNTS RECEIVABLE / ACCOUNTS PAYABLE CONTROL |
| independent interface for settling A/R Payment and A/P Payment |
| A/R Payment Entry and A/P Payment Entry support foreign currency with automatically calculation of exchange difference |
| detail customer / vendor contact information management |
| detail customer's contact history / vendor's contact history |
| Independent AR account to customer and AP account to vendor |
| Customer File / Vendor File link with invoice transaction, outstanding invoices can be displayed automatically |
| pre-set salesman, dealer, payment terms, payment method, ship via, credit status, credit limit, district and monthly closing date |
| support six types of Customer/Vendor Mailing Label |
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DELIVERY NOTE, PACKING LIST and PICKUP LIST |
| Delivery Note can copy from the sales invoice or input directly |
| Packing List supports carton no., no. of carton, net weight, gross weight, length, width, height, CBM/CFT (automatically calculated), shipping mark, side mark, etc |
| delivery note reports : Delivery Note List, Delivery Note List by Customer, Delivery Note List by Sales Invoice |
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STOCK CONTROL |
| stock code max to 30 digits or characters |
| Stock Take Entry supports import text file generated from data collector or input directly |
| independent interface for Stock Adjustment entry |
| support two level stock unit, e.g. 1 box have 12 PCs |
| different unit price for large unit and small unit. The unit price can be in foreign currency |
| data of length, width and height for a stock can be input for CBM calculation |
| support common barcode formats, e.g. EAN-13, UPC, etc |
| can import stock image of common formats: BMP, TIF, GIF JPG etc. |
| support three types of Barcode Label printing |
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STOCK PRICE CONTROL |
| up to 4 levels accumulated discounts each stock. User can input either discount rate or discount unit price for a stock. For example, 2% off for over 10 pieces, 5% off for over 20 pieces, 10% off for over 50 pieces and 15% off for over 100 pieces, or discount unit price at $10 for over 10 pieces, $9 for over 20 pieces, $7 for over 50 pieces, $5 for over 100 pieces. |
| user can pre-set different stock unit price to different customers. Last selling price, quantity, bill no and date will be showed to user for reference |
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DEALER AND SALESMAN COMMISSION CONTROL |
| dealer and salesman commission rate can be pre-set in customer file |
| commission rate for dealer and salesman will be automatically filled when an invoice issued. It can be altered by user. |
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TAXATION CONTROL |
| support VAT tax for mainland China |
| support sales tax |
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DETAIL REPORTS FOR ANALYSIS |
| Account Receivable Reports |
| Account Payable Reports |
| Stock Reports |
| Sales Analysis Reports |
| Purchase Analysis Reports |
| Salesman Performance Reports |
| Delivery Note Reports : Delivery Note List, Delivery Note List by Customer and Delivery Note List by Sales Invoice |
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MULTIPLE LANGUAGE INTERFACE |
| our accounting software support English, Traditional Chinese (UTF8) and Simplified Chinese (UTF8) |
| data fields support bilingual language: Chinese and English. The interfaces and reports will be displayed according to the selected language |
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CLIENT/SERVER ARCHITECTURE |
| client/server architecture : support SQL Server Database with higher speed and large capacity |
| database server support MS Windows 7/8/8.1/10/11, Linux/Unix and MacOS X |
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ADVANCE SEARCH |
| user can search a master record (e.g. a customer, a vendor) by just defining partial information in a designated field. For example, user can search the customers with English Name [Printing]. Search Type can be [Exact Match], [Partial Match at Beginning] and [Partial Match Anywhere] |
| user can search a transaction record (e.g. a voucher) by just defining partial information in a designated field. For example, user can search the voucher with cheque no. [938128]. Search Type can be [Partial Match at Beginning], [Partial Match Anywhere], [=], [<>], [<], [<=], [>], [>=] |
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REMARK FILE |
| user can pre-set the remark's content in Remark File for common use |
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USER LOG CONTROL |
| all executed actions are recorded and can be checked under User Log Control |
| no of modification, modified person and modified time for each record are recorded |
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USER SECURITY CONTROL |
| each function for different user can be set to read, new, edit or delete in User Security Maintenance |
| sales transactions / reports and purchase transactions / reports can be restricted to access |
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SEND REPORTS BY E-MAIL |
| all reports in our accounting software can be sent out via e-mail to designated person which can be selected from e-mail system's address book or from Customer File / Vendor File. |
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REPORT DESIGNER |
| all print-out formats can be modified by user via built-in Report Designer |
| all reports can be exported to the formats of Excel, RTF, TXT, BMP, JPG, TIF, CSS2, Lotus123, Quattro, PDF (English only), HTML and text file |
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EXPORT/IMPORT DATA - OTHER COMPANY/LOCATION |
| data in master files / transaction files can be exported to other GTC systems (same version) with designated date range |
| export data can be directly e-mail to designated person or upload to FTP Server |
| import data from other GTC systems |
| export / import function can consolidate the data in different locations |
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EXPORT/IMPORT DATA - OTHER FORMAT FILES |
| data can be exported to many other common format files : Text file, HTML file, MS Excel file, MS Word file, Symbolic Link file, DIF file, Lotus 1-2-3 file, QuattroPro file, SQL file, XML file, MS Access file, Rich Text file, SPSS file, PDF file, and LDAP file |
| master data files can be imported from many other common format files : Paradox file, Dbase file, Text file, HTML file, MS Excel file, MS Word file, Lotus 1-2-3 file, QuattroPro file, XML file, MS Access file and ADO file |
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POWERFUL DATABASE TOOLS |
| built-in backup and restore functions |
| transaction auditor: to verify and correct database error caused from electric or hardware problems |
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OTHER FEATURES |
| online update technology used, transactions modified by authorized user will be updated directly to GL |
| accounting period locking function : all transactions in locked accounting period can't be modified |
| True 32Bit Application, no run time library needed |
| print cheque function: payee can be customer/vendor/staff. Amount in words automatically generated after the amount input |
| fully integrated with GTC Invoicing System, GTC Quotation & Ordering System, GTC Retailing System and GTC Production System |
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System Requirements: |
| Intel Pentium i3 or faster compatible computer |
| 4GB RAM or above (8GB recommended) |
| 400MB Hard Disk Space |
| 1024 x 768 resolution |
| DVD-ROM |
| USB port |
| Microsoft Windows 11, 10, Windows 8/8.1, Windows 7 |